Author: Globeo

Business trips are often an essential aspect of many professions. They can be exciting opportunities to travel to new places, meet new people, and experience different cultures. To make the most out of your business travel and avoid the common pitfalls, it’s crucial to plan and prepare adequately. A business trip, while typically short, is almost always eventful, meaning that your days will be packed with meetings, presentations, and other work-related activities. For this reason, packing is vital to a successful business trip.

While packing is easy enough, the tricky part is knowing what to pack because you don’t want to overpack or forget essential items. Conversely, packing is a personal preference, and what you pack will depend on the nature of your trip, the length of your stay, and the destination you are headed to.

To help you pack for your next business trip, here are some practical tips:

#1 – Pack the Essentials

When it comes to packing for a business trip, it’s essential to pack the essentials. These include clothing appropriate for business meetings and events, toiletries, and other personal items. Before you start packing, list everything you need and prioritize them based on importance.

For example, if you have a meeting or conference, pack appropriate attire, such as a suit or blazer. If you’re unsure what the dress code is, it’s better to be cautious and dress more formally. Remember to pack comfortable shoes for walking around or standing for extended periods.

As for toiletries, pack travel-sized items, such as toothpaste, shampoo, conditioner, and deodorant, to save space and comply with TSA regulations. Place them in a clear plastic bag for easy access during security checks.

#2 – Have a Backup of Your Travel Documents

Travel documents are an essential part of any business trip. They include your passport, visa, and other identification documents. It’s crucial to have backups of these documents in case of loss or theft. Make copies, and store them separately from the originals, such as in your hotel safe or with a trusted colleague. Alternatively, you can take a picture of them using your phone as a simpler measure.

#3 – Charge Your Gadgets before Your Journey

Gadgets such as laptops, smartphones, and tablets are essential for business trips. Ensuring they are fully charged before you start your journey is vital. Bring chargers and power banks, and pack them in your carry-on bag.

#4 – Opt for an Early Check-in

Early check-in can make your business trip less stressful. It gives you time to settle in, freshen up, and prepare for meetings or events. If your travel schedule allows, opt for an early check-in to reduce the stress of rushing around.

#5 – Choose Your Hotel Location Wisely

Choosing the right hotel location can make a big difference in your business trip. You want to be close to your meetings or events, but you also want to be in a safe and comfortable area. Research the area before booking your hotel and read reviews from other travelers.

You should choose a hotel within walking distance or a short taxi ride from your meetings or events. This will save you time and stress, especially if you attend multiple daily meetings. Additionally, consider the amenities and services offered by the hotel, such as a business center, free Wi-Fi, and a fitness center. These can help you stay productive and relaxed during your trip.

#6 – Bring a Medical Kit

A medical kit can be a lifesaver when traveling, so bring basic supplies such as painkillers, bandages, and antiseptic cream. You never know when you may need them, and it’s better to be prepared.

You can also bring medications you regularly take or prescriptions you may need during your trip. Pack them in their original packaging and carry a copy of your prescription. It’s also a good idea to research medical facilities in the area you will be traveling to in case of an emergency.

#7 – Get Travel Insurance

Travel insurance is crucial when traveling, especially internationally. It can protect you from unexpected events such as flight cancellations, lost luggage, medical emergencies, etc. Read the policy carefully and understand what is covered and what is not.

Some travel insurance policies also offer emergency medical coverage, which can be helpful if you need medical care while abroad. Research and compare different policies to find one that suits your needs and budget. It’s better to be safe than sorry, so don’t skip out on travel insurance.

Conclusion

Packing for a business trip is tricky, but it can still be done. Even if you’re a frequent traveler, you must take the time to plan and pack carefully to avoid any unnecessary stress or issues while on your trip. This way, your business trip will be more productive and enjoyable.

Globeo provides top-quality services for corporate lodgings in Texas. We offer only the best lodging solutions for workers with access to their places of work spread across our diverse network of partner hotels. Call us today at (866) 645-8400 to request a free demo!

Corporate travel can be expensive, but there are ways to cut costs without sacrificing comfort or convenience. Whether you’re a business owner, executive, or frequent traveler, these 10 tips can help you save money on corporate travel.

Plan Ahead

One of the easiest ways to save money on corporate travel is to plan ahead. Book flights and hotels well in advance to take advantage of lower prices. This also gives you more time to compare prices, find deals, and choose the best options for your needs and budget.

Be Flexible

Flexibility is key when it comes to saving money on corporate travel. Consider traveling during off-peak times or choosing alternative airports and accommodations. This can help you save money on flights, hotels, and other travel expenses.

Use Travel Rewards Programs

Travel rewards programs can be a great way to save money on corporate travel. Sign up for airline, hotel, and car rental rewards programs to earn points, miles, and other prizes. You can use these rewards to book future travel or redeem them for other perks like upgrades and freebies.

Use Corporate Discounts

Many airlines, hotels, and car rental companies offer discounts to corporate travelers. Check with your employer or travel agent to see if you qualify for any corporate discounts. You may also be able to negotiate deals based on your company’s travel volume or frequency.

Book Directly

Booking directly with airlines, hotels, and car rental companies can often save you money compared to booking through third-party websites. This also gives you more control over your travel arrangements and can help you avoid hidden fees and other surprises.

Use Travel Apps

Travel apps can help you save money on corporate travel by comparing prices, finding deals, and providing other useful information. Some popular travel apps include Skyscanner, Hopper, and Kayak. You can also use apps like TripIt to keep all your travel plans in one place.

Pack Light

Packing light can save you money on baggage fees and make it easier to navigate airports and hotels. Consider using a carry-on bag instead of checking luggage, and pack only the essentials. You can also use packing cubes and compression bags to maximize space and minimize wrinkles.

Eat Like a Local

Eating like a local can save you money on meals and give you a more authentic travel experience. Look for local restaurants and street food vendors instead of expensive tourist traps. You can also save money by buying groceries and preparing simple meals in your hotel room or vacation rental.

Use Public Transportation

Using public transportation can save you money on taxis, rental cars, and other transportation expenses. Many cities offer affordable and convenient public transportation options like buses, trains, and subways. You can also use apps like Uber and Lyft to save money on ridesharing.

Track Your Expenses

Tracking your expenses can help you stay within your travel budget and identify areas where you can save money. Use a spreadsheet or travel expense app to record all your travel expenses, including flights, hotels, meals, transportation, and other costs. This can also help you prepare accurate expense reports and save time on administrative tasks.

Conclusion

Saving money on corporate travel is all about planning, flexibility, and smart choices. By following the above 10 tips, you can reduce your travel expenses while still enjoying. Whether you’re traveling for business or pleasure, these tips can help you make the most of your travel budget.

For help with corporate hotel booking, check out Globeo. We provide corporate lodging solutions for crew travel throughout the USA, Canada, and Mexico. Our comprehensive reporting and 24/7 concierge service are powered by our online booking portal. Request a free demo.

One of the significant expenses that businesses incur when it comes to corporate travel is accommodation. Companies often require their employees to attend conferences, meetings, or training sessions, sometimes leading to extended hotel stays. While these experiences are essential for the growth and success of the business, they can also add up in terms of cost. 

However, there are ways to mitigate these expenses by negotiating discounted corporate hotel rates. In this blog, we will provide a step-by-step guide on effectively negotiating a discounted corporate rate with hotels, ensuring that your business saves money without compromising on the quality of accommodation.

1. Research and Identify Potential Hotels

Before starting the negotiation process, conducting thorough research on various hotels in the area where your employees will be traveling is essential. Consider the proximity to the meeting or conference location, amenities (Wi-Fi, meeting rooms, and on-site dining), and price. Make a list of potential hotels that meet your requirements, and don’t be afraid to consider smaller chains, as they might be more willing to negotiate rates.

2. Determine Your Bargaining Power

To successfully negotiate discounted corporate hotel rates, it is crucial to understand your bargaining power. This can be determined by factors such as the number of employees traveling, the travel frequency, and the stay duration. The more business you can bring to the hotel, the more likely they will offer a discounted rate. 

3. Contact the Hotel Sales Team

Once you have identified potential hotels and determined your bargaining power, it is time to reach out to the hotel sales team. They are responsible for handling corporate accounts and will be your point of contact for negotiating rates. When contacting the sales team, be clear about your requirements and the potential business you can bring to the hotel. It is also helpful to mention if your employees will require additional services, such as meeting rooms or dining options, as these can sometimes be included in the negotiated rate.

4. Make a Competitive Offer

When negotiating a discounted corporate hotel rate, it is vital to make a competitive offer. This should be based on the research conducted in Step 1, where you identified the average price range for hotels in the area. It is essential to be realistic in your offer, as lowballing the hotel may result in a refusal or a counteroffer that is not as favorable. Hotels are also making a profit, so finding a middle ground that benefits both parties is crucial.

5. Be Flexible and Open to Counteroffers

Negotiating a discounted corporate hotel rate is a process, and it is essential to be open to counteroffers and suggestions from the hotel sales team. They may offer additional perks or concessions, such as complimentary breakfast or access to the fitness center, in exchange for a slightly higher rate. Be prepared to compromise and evaluate each counteroffer, considering its overall value to your employees and the company.

Conclusion

Negotiating discounted corporate hotel rates can be a highly effective way to save your business money while providing quality accommodation for your employees. By conducting thorough research, understanding your bargaining power, and being open to compromise, you can successfully negotiate a rate that benefits both your company and the hotel. With a bit of persistence and a well-prepared strategy, your business can enjoy significant savings on corporate travel expenses without sacrificing comfort or convenience.

Do you need help with corporate hotel rates? Book your corporate hotel stay with Globeo and enjoy exclusive rates for crew travel throughout the USA, Canada, and Mexico. We provide comprehensive reporting and 24/7 concierge service to ensure a smooth and stress-free experience. Our online booking portal makes it easy to secure the best corporate lodging solutions for your business needs. Contact us today!

Traveling for business can be both tiring and stressful. Therefore, it is imperative to ensure travelers have a comfortable and reliable place to stay. When choosing a hotel for business travelers, certain criteria must be considered. These include amenities, location, safety, quality, and cost. This article provides an overview of the key aspects to consider when selecting a hotel for business travelers. 

By following these guidelines, travelers can ensure that they stay in a place that meets their needs and provides a pleasant experience. Check out our selection of the top things to look for in a corporate hotel booking for business travelers!

Business Amenities 

At a premier business hotel, you can access everything you require on-site to stay connected and influential. A 24-hour business center, in-room phones, and free Wi-Fi are necessities, and more workspace makes concentrating even easier.

Make sure your hotel room has a designated work area, and if you have any pressing work needs, don’t be afraid to use the computer, printer, and fax machine in the business center.

Lodging Services  

The little things matter during a hectic business journey. Thanks to additional amenities and services like an on-site eatery, guest laundry facilities, and dry cleaning services, you don’t need to leave your hotel room to enjoy breakfast or ensure your clothes are clean and pressed for your business meeting or presentation. By arranging a wake-up service, you can be certain you’ll make it to your early appointment on time.

It would be best if you didn’t have to compromise your exercise routine when you’re traveling. Everyone here is committed to leading a healthful lifestyle, whether going to the gym or swimming a few laps. The on-site pool and 24-hour fitness center allow you to exercise at your own pace and timetable.

Meeting Spaces

The readily adaptable on-site meeting spaces are ideal for business meetings and brainstorming sessions. Profit from skilled event coordinators who can aid with catering and A/V needs.

Whether you need a small board room to host an executive meeting or are planning a more significant corporate retreat or training session, choosing a lodging company with on-site amenities will allow you to experience a streamlined event planning process.

Proximity 

Now that all your planning is done, don’t worry about being late for your early appointment. Please make sure the location of your hotel will make it easy for you to get where you need to go. 

It would help if you still explored the area even though you are in town for business. An excellent hotel location also means being close to famous sites like the Fashion Outlets of Chicago and the Brookfield Zoo so that you can unwind during downtime.

Transportation 

In addition to having a great position, a perfect hotel for business travelers also provides a shuttle service seven days a week to reduce the stress of commuting. You can move quickly while staying with us because, from Monday to Friday, we provide shuttle services to locations and attractions within a 5-mile radius of the hotel!

Conclusion 

Choosing the right hotel or lodging company for business travel can be tricky. However, by considering the key considerations outlined above, business travelers can ensure their stay is comfortable, safe, and conducive to productivity. When researching potential hotels, look for amenities like free Wi-Fi, ergonomic furniture, and complimentary breakfast. 

Additionally, look for hotels that offer business travelers discounts and other perks, such as early check-in or late check-out. Finally, make sure to read up on the safety and security features of the hotel, such as CCTV surveillance and 24/7 security personnel. Researching the right hotel for business travel can result in a successful and stress-free trip.

In the United States, Canada, and Mexico, Globeo offers crew travel options for corporate lodging. Our online booking site supports our thorough reporting and round-the-clock concierge service. Contact us for corporate hotel booking!

As we delve deeper into the realm of Travel and Expense (T&E) reports, it becomes increasingly evident that automation is the key to unlocking unprecedented levels of efficiency, accuracy, and compliance. In this next chapter of our discussion, we’ll continue to explore the steps in automating T&E documentation.

Step 4: Train Employees

Once policies and procedures are in place, training employees on how to use the new system is essential. This includes providing training on how to use the software, how to take photos of receipts, and how to categorize expenses. Providing employees with clear instructions and support will help ensure the transition to the new system goes smoothly.

Step 5: Integrate with Other Systems

To get the most out of an automated T&E reporting system, it’s important to integrate it with other systems. This includes integrating accounting software, HR systems, and travel booking tools. 

Integrating the system with other tools will ensure that all data is centralized and up-to-date, making it easier for finance teams to get a complete view of the company’s expenses.

Step 6: Customize the System

Once the system is in place, it’s important to customize it to meet your company’s specific needs. This may involve adding custom fields or reports, creating workflows, or configuring the approval process. Customizing the system will ensure that it meets your company’s unique requirements.

Step 7: Monitor and Optimize

This involves regularly reviewing reports and data, identifying improvement areas, and making system changes as needed. By continuously monitoring and optimizing the system, companies can ensure it remains efficient and effective over the long term.

Examples of Automated T&E Reporting

When you have selected a program or reporting platform for all travel business expenses, the process may look like this:

1. Employee logs into the T&E reporting system and selects “Create New Report.”
2. Employee selects the trip or expense period the report will cover.
3. Employee selects the type of expense (e.g., airfare, lodging, meals, transportation) and enters the date, amount, and other details.
4. Employee takes a photo of the receipt (if required) and uploads it to the system.
5. Employee categorizes the expense (e.g., client meeting, conference, training) and adds any additional notes or comments.
6. Employee submits the report for approval.
7. Manager or finance team member receives the notification of the pending report and reviews it for compliance with policies and procedures.
8. Manager or finance team member approves or rejects the report and provides feedback if necessary.
9. If approved, the employee is reimbursed for the expenses.
10. The T&E reporting system updates the company’s financial records and generates reports for analysis and monitoring.

Conclusion 

To start automating T&E reports, companies should define their goals, choose the right software, set policies and procedures, train employees, integrate with other systems, customize the system, and monitor and optimize over time. 

By following these steps, companies can streamline their T&E reporting process, reducing costs and improving efficiency. Alternatively, businesses can collaborate with corporate lodging companies to make all the necessary arrangements, from the accommodations to the expense reports.

Need assistance with your corporate hotel booking? Turn to none other than Globeo. We provide corporate lodging solutions for crew travel throughout the USA, Canada, and Mexico. To serve you better, our comprehensive reporting and 24/7 concierge service are powered by our online booking portal. Connect with us today if you have any questions.

Industries that typically utilize crew travel and require travel and expense reports include aviation, maritime, oil and gas, construction, and entertainment. These industries often involve a high volume of travel, with crews and employees frequently traveling to different locations for extended periods of time. 

As a result, these industries require a robust T&E reporting system to manage expenses and ensure that all costs associated with crew travel are properly accounted for. In addition, these industries often involve high-risk activities, making it essential to have accurate expense reports for insurance and liability purposes.

Why Automate Travel & Expenses Reporting

Fortunately, with the advent of automation technology, T&E reporting has become much more efficient. By automating the process, companies can save time, reduce errors, and gain better visibility into their expenses. Here are some of the key benefits of automating T&E reporting:

1. Increased Efficiency

With automated systems, employees can submit their expenses on the go using a mobile app or web-based portal. They can take photos of receipts, categorize expenses, and submit their reports in real time. This eliminates the need for manual data entry, saving time and reducing errors.

2. Improved Accuracy

By eliminating manual data entry, errors are reduced, and the risk of fraud is minimized. Automated systems can also flag expenses outside of policy or seem suspicious, making it easier for finance teams to identify potential issues.

3. Better Visibility

A centralized system lets finance teams get real-time insights into the company’s expenses. They can see which employees are spending the most, which vendors are being used, and where cost savings can be made. This data can be used to make informed decisions and negotiate better deals with vendors.

4. Faster Reimbursement

Automated T&E reporting can also lead to faster reimbursement for employees. With real-time reporting, employees can get reimbursed quickly, reducing the time and hassle associated with traditional reimbursement methods.

How to Start Automating T&E Reports

Step 1: Define Your Goals

The first step in automating T&E reports is to define your goals. What do you want to achieve with an automated system? What are the pain points you want to address? What are the key features you need in an automated system? Defining your goals will help you choose the right software and ensure the system meets your needs.

Step 2: Choose the Right Software

Once you have defined your goals, the next step is to choose the right software. There are many options on the market, each with its strengths and weaknesses. Some popular options include Concur, Expensify, and Certify. When choosing software, consider cost, ease of use, and integrations with other systems.

Step 3: Set Policies and Procedures

Before implementing an automated system, setting policies and procedures for T&E reporting is essential. This includes defining what expenses are allowed, creating spending limits, and outlining the approval process. Having clear policies and procedures will help ensure that employees follow company guidelines and stay within budgetary limits.

Conclusion

Travel and expense reports are essential for any company with multiple crews on business trips. It’s great that there are now technological advancements that allow for the automation of these reports, making them more efficient and accurate. 

By following the steps above, your company can successfully implement an automated T&E reporting system. This will save time and reduce errors and help maintain compliance, control costs, and provide valuable insights into your company’s travel and expense trends. In the third and last part of this article, we’ll continue the steps to automate your T&E reports.

Want to save time and money on your company expenses? At Globeo, you can get quality lodging for cost-effective rates. We take pride in providing outstanding customer care with our most competitive corporate rate for hotels. Get in touch with us today for more details.

Travel and Expense (T&E) reports are a business’s most important financial task. This can be a significant cost for companies, and keeping track of these expenses is crucial to maintaining a healthy bottom line. 

However, traditional methods of tracking and reporting expenses can be time-consuming and prone to errors. This guide will cover what T&E reports are, why they are important, and how to automate them for maximum efficiency.

What Are Travel and Expense Reports?

Travel and expense reports detail the expenses incurred during business travel. These expenses include airfare, lodging, meals, transportation, and other related costs.

T&E reports are typically submitted by employees who have traveled on behalf of their company and are seeking reimbursement for their expenses.

Why Are Travel and Expense Reports Important?

Firstly, they help companies keep track of their expenses and ensure they stay within budgetary limits. Secondly, they help companies identify areas where they can reduce costs or negotiate better deals with vendors. Finally, they are necessary for tax purposes, as companies can deduct their business expenses from their taxable income.

Traditional Methods of T&E Reporting

Traditionally, T&E reports were created manually using spreadsheets or paper forms. Employees must keep track of their expenses, save receipts, and manually enter this information into a spreadsheet or form. This process was time-consuming and prone to errors.

Once the T&E report is completed, it must be submitted to a manager or finance team member for approval. This person would have to review the report, ensure all expenses were legitimate, and then approve the report for reimbursement.

This process is time-consuming and often leads to errors and delays in reimbursement. It also made it difficult for finance teams to get a real-time view of the company’s expenses, making it challenging to make data-driven decisions.

How to Improve T&E Reports?

There are several things that companies can do to improve their T&E reports:

1. Implement an Automated System

As mentioned earlier, automating T&E reporting can significantly increase efficiency, improve accuracy, and provide better visibility into expenses. By using an automated system, companies can reduce the time and effort required to create and manage T&E reports while minimizing errors and fraud.

2. Set Clear Policies and Procedures

This includes defining what expenses are allowed, creating spending limits, and outlining the approval process. Having clear policies and procedures will help ensure that employees follow company guidelines and stay within budgetary limits.

3. Monitor Spending and Analyze Data

Companies should regularly monitor spending and analyze T&E data to identify trends and areas where cost savings can be made. By analyzing data, companies can identify the most expensive destinations, vendors, or types of expenses, and take steps to reduce costs in these areas.

4. Use Technology to Simplify Expenses

Companies can also use technology to simplify expenses. For example, some T&E reporting software can automatically extract data from receipts, eliminating the need for manual data entry. Other technologies, such as mobile apps, can allow employees to submit expenses on the go, reducing the time and effort required.

5. Ensure Compliance

Compliance is essential in T&E reporting. Companies should ensure that all expenses comply with policies and procedures and any legal or regulatory requirements. This includes tracking expenses related to taxes, visas, and insurance.

Conclusion

Companies require proper documentation for all business-related travel and expenses to ensure appropriate expenditure. Airfare, lodging, meals, transportation, and other related costs must remain within a reasonable budget, and the company can help its employees report it accurately through training and automation. 

By taking these steps, companies can reduce costs, improve efficiency, and gain better visibility into their expenses. Learn more about T&E report automation in the next part of this article.

Want to keep your travel expense down while finding comfortable and cost-effective hotel rooms for your mobile work crew? Trust the experts of Globeo. Our highly trained lodging coordinators personally manage every detail, including opening a hotel corporate account to improve your bottom line and make your hotel booking experience easy. Contact us today to learn more.

Business trips can be exciting and yet overwhelming at the same time. Whether it is your first or hundredth trip, thorough planning is necessary to ensure everything goes smoothly. From booking flights to arranging accommodation, a lot of time and effort goes into planning a successful business trip. 

In this blog post, we will provide you with some tips on how to plan a business trip.

1. Create a Detailed Itinerary

The first step in planning a business trip is creating a detailed itinerary. This includes your travel dates, flight details, hotel reservations, and your schedule of events. Make sure to include all relevant information, such as your hotel’s address and phone number, the location of your meetings or conferences, and any transportation details. 

Having all this information in one place will make it easier to keep track of your schedule and ensure that you don’t miss any important appointments.

2. Set a Budget

Setting a budget for your business trip is essential to avoid overspending. Determine the maximum amount you can spend on transportation, lodging, meals, and other expenses. Stick to your budget to ensure you don’t come back from your trip with a financial burden.

3. Book Your Travel in Advance

Booking your travel in advance can save you a lot of money and hassle in the long run. This includes your flight, hotel, and any transportation you may need during your trip. Be sure to compare prices and look for deals to get the best value for your money. 

Also, consider booking your travel through a travel agency or corporate travel company, as they can often negotiate better rates and provide additional services such as 24/7 customer support.

4. Pack Strategically

When packing for a business trip, it’s important to pack strategically. Make a list of all the items you need to bring, including business attire, toiletries, and any electronics you may need. Keep in mind the weather at your destination and pack accordingly. 

Also, consider packing a small carry-on bag with essential items in case your checked luggage is lost or delayed.

5. Prepare Your Documents

Make sure you have all the necessary documents for your trip, such as your passport, visa, and travel insurance. If you’re traveling internationally, check the visa requirements of the country you’re visiting. 

6. Plan Your Work Schedule

It’s important to plan your work schedule in advance to ensure that you have enough time to attend all your meetings and conferences. Make sure to also schedule in some downtime as well to avoid burnout. You can also use this time to explore the city or network with other professionals in your industry.

7. Stay Connected

Staying connected while on a business trip is crucial. Make sure to bring all necessary electronics, such as your laptop, phone, and charger. If you are traveling internationally, make sure to get an international SIM card or data plan to avoid expensive roaming charges. 

Also, consider using apps such as Skype or Zoom to stay in touch with colleagues and clients back home.

Conclusion

Planning a business trip can be a daunting task, but with thorough preparation and attention to detail, you can ensure a successful and stress-free trip. 

By creating a detailed itinerary, setting a budget, booking your travel in advance, packing strategically, preparing your documents, planning your work schedule, and staying connected, you’ll be able to make the most out of your business trip. Happy traveling!

Are you a business traveler looking for reliable and convenient accommodation solutions in North America? Look no further than Globeo. Our CLC hotel locator app makes it easy for you to browse and book rooms at some of the best hotels in North America. Whether you’re looking for a luxurious suite or a budget-friendly room, our app has something for everyone. Contact us to learn more!

In today’s fast-paced business world, corporate travel is an essential aspect of many companies. However, managing travel for employees can be time-consuming and costly. This is where an online booking tool can come in handy. 

In this article, we’ll explore seven reasons why your business should use an online booking tool to improve your travel policy.

1. Cost Savings

One of the significant benefits of using an online booking tool is cost savings. By using a tool that provides access to the best deals, companies can save a significant amount of money on travel expenses. The tool can also help businesses track expenses and monitor travel budgets more effectively.

2. Time-saving

Another advantage of using an online booking tool is time-saving. With the tool, employees can book travel arrangements quickly and easily, without going through a travel agent or spending hours searching for the best deals. This can save valuable time and allow employees to focus on their work, increasing productivity.

3. Better Control

An online booking tool gives businesses more control over their travel policy. Companies can set specific guidelines and restrictions for travel arrangements, such as preferred airlines, hotels, and pricing limits. This allows companies to manage their travel policy more effectively and ensure compliance with company policies.

4. Improved Visibility

Using an online booking tool provides better visibility into travel expenses. Companies can view all travel expenses in one place, making it easier to track spending and identify areas where cost savings can be made. The tool also provides real-time updates on travel arrangements, so businesses can stay informed and make changes as necessary.

5. Increased Compliance

An online booking tool can help increase compliance with company travel policies. The tool can be customized to reflect company policies and guidelines, ensuring that employees make travel arrangements that are in line with company expectations. This reduces non-compliant bookings and helps companies stay within their budget.

6. Greater Flexibility

Using an online booking tool provides greater flexibility for employees. They can book travel arrangements from anywhere, at any time, using any device. This makes it easier for employees to make travel arrangements, even when they are on the go.

7. Enhanced Duty of Care

An online booking tool can help enhance the duty of care employers have to their employees. The tool can provide detailed information about the travel bookings, allowing employers to ensure that employees are traveling safely and securely.

This can help reduce the risk of any incidents or accidents while traveling. Additionally, the tool can be used to provide real-time tracking and updates, allowing employers to be aware of their employees’ whereabouts at all times.

Conclusion

Implementing an online booking tool has the potential to revolutionize the way your business travels. The convenience and cost-effectiveness of an online booking tool makes it an attractive option for any company. The ability to customize the online booking tool to your needs, the streamlining of the booking process, and the access to a vast number of travel options makes it the ideal choice for businesses that need to manage their travel needs.

Additionally, the ability to track and monitor travel expenses and to ensure compliance with travel policy through the use of automated reports, makes the online booking tool a must-have for any business looking to improve its travel policy.

Globeo offers a comprehensive range of accommodation solutions for businesses to use when traveling through North America, encompassing the USA, Canada, and Mexico. Browse our clc hotel locator app and conveniently book your room. Contact us to learn more about our services.

Corporate travel is a vital aspect of many businesses. Whether travelling to a conference or meeting with clients, finding the right hotel can make all the difference. However, corporate hotel stays can be costly, and finding ways to save money without sacrificing comfort or convenience is crucial. This article will discuss strategies that can help you get better corporate hotel rates and save your company money.

Whether you are a business owner, manager, or employee, it is essential to be mindful of your travel expenses and find ways to save money. By implementing these strategies and being proactive in your approach to corporate travel, you can make the most of your budget and maximize your savings. So let us explore these strategies in more detail. Read on!

Book Directly with the Hotel

When it comes to getting the best rates, booking directly with the hotel is always the best option. Many hotels offer discounts and promotions for direct bookings, which can save you a significant amount of money. You may also be able to negotiate a better rate by speaking directly with the hotel’s sales department.

Use a Corporate Travel Management Company

Using a corporate travel management company can also help you save money on your hotel bookings. These companies have relationships with hotels and can negotiate discounted rates on your behalf. Additionally, they can help you manage your travel expenses and simplify the booking process.

Consider Long-Term Stays

If you are planning a long-term stay, consider booking an extended-stay hotel or a corporate apartment. These types of accommodations are typically less expensive than traditional hotels, and they often offer amenities like a kitchenette and laundry facilities, which can help you save money on meals, laundry services, and other expenses.

Be Flexible with Your Travel Dates

If your travel dates are flexible, consider adjusting them to take advantage of lower rates. Hotels often have different rates for different days of the week or different times of the year. By modifying your travel dates, you may be able to save a lot of money on your hotel bookings.

Join a Hotel Loyalty Program

Hotel loyalty programs are a great way to save money on hotel bookings. By joining a loyalty program, you can earn points or rewards for your stays, which can be redeemed for free or discounted hotel stays. Additionally, many loyalty programs offer exclusive discounts and promotions to their members.

Conclusion

Corporate travel is an essential part of many businesses but can also be costly. Remember to book directly with the hotel, use a corporate travel management company, consider long-term stays, be flexible with your travel dates, and join a hotel loyalty program.

Being flexible with your travel dates can also help you save money, as hotels often have different rates for different days of the week or times of the year. Finally, joining a hotel loyalty program can help you earn points and rewards for your stays, which can be redeemed for free or discounted hotel stays.

Getting better corporate hotel rates is all about being proactive and strategic in your approach to corporate travel. By using these strategies, you can maximize your savings and enjoy a comfortable, cost-effective stay. So start implementing these strategies today and see how much you can save on your next corporate hotel stay.

If you are looking for better corporate rates for hotels, check out Globeo. We provide corporate lodging solutions for crew travel throughout the USA, Canada and Mexico. Our comprehensive reporting and 24/7 concierge service are powered by our online booking portal. Request a free demo.