Corporate travel is an essential part of doing business. However, it can be a headache to find the best deal on corporate hotel rates for your team. You have to factor in the number of people, the place, and of course, the cost of accommodations. With so many factors to consider, it can be challenging to know where to start.
Fortunately, there are ways to help you save money and time thinking about all these. Follow our five tips for getting the best deal on corporate hotel rates for your trip across the US or to Canada and Mexico.
1. Research Hotels
The first step to getting the best deal on corporate hotel rates is research. Research the hotels in the area you will be visiting, and compare prices from different sources, such as online travel agencies, hotel websites, and corporate travel agencies. You can also read reviews from other corporate travelers to determine the best hotel for your team.
2. Negotiate the Rate
Once you have found a hotel that meets your needs, negotiate the rate. You can call the hotel and ask to speak to the sales department to negotiate the rate. Be sure to mention that you are traveling for business, and ask for any discounts or promotions they may offer for corporate travelers. You can also negotiate a lower rate by booking multiple rooms or extending your stay.
3. Book Rooms as Early as Possible
Booking your hotel early can save you money. Many hotels offer early-bird rates for corporate travelers who book their rooms well in advance. By booking early, you can also ensure that you get the number and specific rooms you need, as many hotels fill up quickly during peak travel times.
4. Use Loyalty Programs
Many hotels offer loyalty programs that reward frequent travelers with discounts, upgrades, personalized service, and other perks. By signing up for these programs, you can save money on your corporate travel. You can also earn points or miles that you can use for future travel. Make sure to read the terms and conditions carefully and use the loyalty program whenever you travel for business.
5. Use a Corporate Travel Agency
Using a corporate travel agency can save you time and money. These agencies have relationships with hotels and can negotiate lower rates on your behalf. They can also handle all the details of your trip, such as booking flights and rental cars, making it easier for you to focus on your business.
Corporate travel can be expensive, but by following these five tips, you can save money and get the best deal on corporate hotel rates. Research, negotiate, book early, use loyalty programs, and consider using a corporate travel agency to make your next business trip a success.
Globeo works with you so you can experience the best and most hassle-free business trip. We offer solutions for corporate accommodations, eliminating all your travel concerns. From booking to billing, we have you covered. Contact us today for more information about what we do.