As a business traveler, finding suitable accommodation is crucial to ensure a comfortable, productive trip. However, staying within a budget is also important, which is why corporate hotel rates are a popular choice for many companies. In this guide, we’ll explore everything you need to know about corporate hotel rates, including what they are, how to access them, and the benefits they offer:
What Are Corporate Hotel Rates?
Corporate hotel rates are discounted rates that hotels offer to businesses and organizations that frequently book rooms. These rates are usually negotiated between the hotel and the company and are typically lower than the hotel’s standard rates. Corporate hotel rates can be applied to individual bookings or group bookings, depending on the agreement between the hotel and the company.
How to Access Corporate Hotel Rates?
To access corporate hotel rates, businesses must establish a relationship with a hotel or hotel chain. This can be done by contacting the hotel’s sales team or corporate travel department to negotiate a deal. Alternatively, companies can use a corporate travel management company (TMC) to handle their accommodation needs. TMCs negotiate with hotels on behalf of their clients and offer a range of services, including booking and payment management.
Benefits of Corporate Hotel Rates
There are several benefits to using corporate hotel rates for business travel. Here are some of the advantages:
- Cost Savings: The primary benefit of corporate hotel rates is cost savings. These rates are typically lower than the hotel’s standard rates, which can result in significant savings for businesses, especially for frequent travelers.
- Consistent Pricing: With a negotiated corporate rate, businesses can expect consistent pricing across multiple hotels within the same chain. This makes budgeting and expense tracking easier, as there will be zero surprises when it comes to hotel costs.
- Priority Booking: Many hotels offer priority booking to companies with corporate rates. This means businesses can secure rooms even during peak travel seasons when availability is limited.
- Added Amenities: Some hotels offer additional amenities to corporate rate customers, such as complimentary breakfast or access to the hotel’s executive lounge. These perks can add value to a business trip and enhance the overall experience.
How to Get the Best Corporate Hotel Rates?
To get the best corporate hotel rates, businesses should follow these tips:
- Negotiate: When negotiating corporate rates with a hotel, it’s crucial to understand the company’s accommodation needs clearly. This includes the number of travelers, the frequency of travel, and the preferred stay dates. By providing this information, businesses can negotiate a rate that meets their needs.
- Compare: It’s vital to compare corporate rates across multiple hotels before deciding. This allows businesses to find the best deal and ensure they get value for their money.
- Book Early: Booking early can help businesses secure the best rates and ensure availability. It’s also good to book in advance during peak travel seasons to avoid last-minute price hikes.
- Use a TMC: Utilizing a TMC can help companies save both time and money by outsourcing their accommodation needs. TMCs have established relationships with hotels and can negotiate better rates for their clients.
Conclusion
Corporate hotel rates are a valuable tool for businesses to manage their accommodation needs and save money on business travel. By negotiating rates with hotels or using a TMC, businesses can access consistent pricing, priority bookings, and added amenities. By following the tips we outlined in this guide, businesses can ensure they are getting the best deal on corporate hotel rates and maximize their travel budget.
Globeo offers corporate accommodation services for crew members traveling across the United States, Canada, and Mexico. We provide extensive reports and round-the-clock concierge support through their web-based corporate hotel booking platform. Request a free demo today!
