Streamline Business Travel with Online Booking Tools

people at the airport

In today’s fast-paced business world, corporate travel is an essential aspect of many companies. However, managing travel for employees can be time-consuming and costly. This is where an online booking tool can come in handy. 

In this article, we’ll explore seven reasons why your business should use an online booking tool to improve your travel policy.

1. Cost Savings

One of the significant benefits of using an online booking tool is cost savings. By using a tool that provides access to the best deals, companies can save a significant amount of money on travel expenses. The tool can also help businesses track expenses and monitor travel budgets more effectively.

2. Time-saving

Another advantage of using an online booking tool is time-saving. With the tool, employees can book travel arrangements quickly and easily, without going through a travel agent or spending hours searching for the best deals. This can save valuable time and allow employees to focus on their work, increasing productivity.

3. Better Control

An online booking tool gives businesses more control over their travel policy. Companies can set specific guidelines and restrictions for travel arrangements, such as preferred airlines, hotels, and pricing limits. This allows companies to manage their travel policy more effectively and ensure compliance with company policies.

4. Improved Visibility

Using an online booking tool provides better visibility into travel expenses. Companies can view all travel expenses in one place, making it easier to track spending and identify areas where cost savings can be made. The tool also provides real-time updates on travel arrangements, so businesses can stay informed and make changes as necessary.

5. Increased Compliance

An online booking tool can help increase compliance with company travel policies. The tool can be customized to reflect company policies and guidelines, ensuring that employees make travel arrangements that are in line with company expectations. This reduces non-compliant bookings and helps companies stay within their budget.

6. Greater Flexibility

Using an online booking tool provides greater flexibility for employees. They can book travel arrangements from anywhere, at any time, using any device. This makes it easier for employees to make travel arrangements, even when they are on the go.

7. Enhanced Duty of Care

An online booking tool can help enhance the duty of care employers have to their employees. The tool can provide detailed information about the travel bookings, allowing employers to ensure that employees are traveling safely and securely.

This can help reduce the risk of any incidents or accidents while traveling. Additionally, the tool can be used to provide real-time tracking and updates, allowing employers to be aware of their employees’ whereabouts at all times.


Implementing an online booking tool has the potential to revolutionize the way your business travels. The convenience and cost-effectiveness of an online booking tool makes it an attractive option for any company. The ability to customize the online booking tool to your needs, the streamlining of the booking process, and the access to a vast number of travel options makes it the ideal choice for businesses that need to manage their travel needs.

Additionally, the ability to track and monitor travel expenses and to ensure compliance with travel policy through the use of automated reports, makes the online booking tool a must-have for any business looking to improve its travel policy.

Globeo offers a comprehensive range of accommodation solutions for businesses to use when traveling through North America, encompassing the USA, Canada, and Mexico. Browse our clc hotel locator app and conveniently book your room. Contact us to learn more about our services.

Maximize Your Savings: Strategies for Corporate Hotel Rates

hotel room

Corporate travel is a vital aspect of many businesses. Whether travelling to a conference or meeting with clients, finding the right hotel can make all the difference. However, corporate hotel stays can be costly, and finding ways to save money without sacrificing comfort or convenience is crucial. This article will discuss strategies that can help you get better corporate hotel rates and save your company money.

Whether you are a business owner, manager, or employee, it is essential to be mindful of your travel expenses and find ways to save money. By implementing these strategies and being proactive in your approach to corporate travel, you can make the most of your budget and maximize your savings. So let us explore these strategies in more detail. Read on!

Book Directly with the Hotel

When it comes to getting the best rates, booking directly with the hotel is always the best option. Many hotels offer discounts and promotions for direct bookings, which can save you a significant amount of money. You may also be able to negotiate a better rate by speaking directly with the hotel’s sales department.

Use a Corporate Travel Management Company

Using a corporate travel management company can also help you save money on your hotel bookings. These companies have relationships with hotels and can negotiate discounted rates on your behalf. Additionally, they can help you manage your travel expenses and simplify the booking process.

Consider Long-Term Stays

If you are planning a long-term stay, consider booking an extended-stay hotel or a corporate apartment. These types of accommodations are typically less expensive than traditional hotels, and they often offer amenities like a kitchenette and laundry facilities, which can help you save money on meals, laundry services, and other expenses.

Be Flexible with Your Travel Dates

If your travel dates are flexible, consider adjusting them to take advantage of lower rates. Hotels often have different rates for different days of the week or different times of the year. By modifying your travel dates, you may be able to save a lot of money on your hotel bookings.

Join a Hotel Loyalty Program

Hotel loyalty programs are a great way to save money on hotel bookings. By joining a loyalty program, you can earn points or rewards for your stays, which can be redeemed for free or discounted hotel stays. Additionally, many loyalty programs offer exclusive discounts and promotions to their members.


Corporate travel is an essential part of many businesses but can also be costly. Remember to book directly with the hotel, use a corporate travel management company, consider long-term stays, be flexible with your travel dates, and join a hotel loyalty program.

Being flexible with your travel dates can also help you save money, as hotels often have different rates for different days of the week or times of the year. Finally, joining a hotel loyalty program can help you earn points and rewards for your stays, which can be redeemed for free or discounted hotel stays.

Getting better corporate hotel rates is all about being proactive and strategic in your approach to corporate travel. By using these strategies, you can maximize your savings and enjoy a comfortable, cost-effective stay. So start implementing these strategies today and see how much you can save on your next corporate hotel stay.

If you are looking for better corporate rates for hotels, check out Globeo. We provide corporate lodging solutions for crew travel throughout the USA, Canada and Mexico. Our comprehensive reporting and 24/7 concierge service are powered by our online booking portal. Request a free demo.

5 Factors to Consider before Choosing Corporate Accommodation

employees handling online booking

When it comes to corporate accommodation, there are many factors to consider before making a decision. Undoubtedly, it’s essential to ensure that the capacity meets the needs and expectations of your business travelers. 

To help you make an informed decision, here are five key considerations when selecting corporate accommodation that is perfect for your team and your budget. 

1. Location 

When choosing corporate accommodation, location is one of the most critical factors. When selecting the best place to stay for business purposes, it is essential to consider its proximity to businesses and clients and its accessibility to public transportation and local amenities.

Ensuring the accommodation is close enough to the office or business will allow an easier commute when attending meetings and other events. Moreover, having access to public transportation such as buses, trains, or even airports can ensure smooth travel and help meet tight schedules.

2. Cost 

Cost is a significant factor when considering corporate accommodation options. When making decisions about corporate accommodation, long-term and short-term costs should be considered. The cost of utilities such as electricity, water, and gas can quickly add up in the long run and should be considered. 

Additionally, landlords often charge fees for extra services or amenities, such as on-site laundry or parking. The cost of furnishings and maintenance should also be factored into the decision-making process. These costs must be considered to determine whether the lodging is cost-effective.

3. Size and Layout 

Another essential factor to consider is the size and layout. It is necessary to determine how many bedrooms and bathrooms are available within the space, as this will help ensure there is enough room for everyone. 

Additionally, the common areas’ size should be considered when deciding on corporate accommodation. Depending on the number of people staying in the space, common areas may need to be more prominent to accommodate everyone comfortably. 

4. Security and Safety 

Security and safety are two essential factors to consider before choosing corporate accommodation. Security features of the building, such as CCTV cameras and fire alarms, can contribute to the safety of guests. Fire safety measures should also be checked to ensure compliance with local regulations. Additionally, the proximity of emergency services, such as fire stations and hospitals, can be assessed when selecting corporate accommodation. 

It is essential to identify the quickest routes to emergency services. Taking all of these factors into account, businesses can guarantee their premises’ security and visitors’ safety.

5. Amenities 

When choosing corporate accommodation, it is essential to consider the availability of on-site and off-site amenities. First, determine if Wi-Fi and other technology services are available at the accommodation facility. These modern services can enable remote work, making them a critical aspect of many businesses operations. 

In addition, having access to on-site services such as meeting rooms and business centers can enhance productivity and overall convenience. Finally, housekeeping services should be checked for availability. Ensuring that the bedrooms and communal areas are regularly cleaned will provide a more pleasant stay for guests.


Choosing corporate accommodation can be difficult if you need to know what to look for. Every organization’s unique needs should be regarded when selecting corporate accommodation. These considerations will ensure that you get the best value for your money while delivering exceptional customer service. 

Experience comfortable and convenient corporate accommodations with Globeo! Book now to enjoy top-notch amenities, personalized services, and a seamless stay. Elevate your business travel with us!

The Advantages of Using Online Travel Booking Portals

woman booking trip online

Online travel booking portals have revolutionized the travel industry by giving customers the convenience and flexibility to book travel arrangements from their homes. These portals have also brought significant benefits to travel businesses. This article will discuss the benefits of online travel booking portals for businesses.

Increased Visibility and Reach

One of the significant benefits of online travel booking portals is the increased visibility and reach businesses can achieve. Travel portals have millions of users worldwide visiting their websites to book travel arrangements. By listing their services on these portals, businesses can increase their visibility and reach a broader audience, attracting more customers to their services.

Improved Customer Engagement

Online travel booking portals allow businesses to engage with customers in real-time. These portals allow businesses to communicate with their customers through chatbots, emails, and notifications, providing them with up-to-date information about their travel arrangements. This engagement level helps businesses build strong customer relationships, improve customer satisfaction, and increase customer loyalty.

Streamlined Booking Process

Online travel booking portals have simplified the booking process for customers, making it easy for them to research, compare, and book travel arrangements. This streamlined process has resulted in increased sales for businesses. Customers can easily browse different travel options, compare prices and book travel arrangements with just a few clicks. This convenience has increased customer satisfaction and the likelihood of repeat business for travel businesses.

Increased Revenue

One of the most significant benefits of online travel booking portals for businesses is the increased revenue that they can generate. By listing their services on these portals, businesses can reach a broader audience and attract more customers. This increased visibility can increase bookings, resulting in higher revenue for businesses. Additionally, many online travel booking portals offer businesses the option to upsell their services, such as room upgrades, travel insurance, and airport transfers, further increasing their revenue.

Improved Marketing Strategy

Online travel booking portals allow businesses to improve their marketing strategy. These portals have a wealth of customer behavior and preferences data, which businesses can use to tailor their marketing campaigns. Businesses can create targeted marketing campaigns that resonate with their customers by analyzing customer data, leading to increased bookings and revenue.

Reduced Operating Costs

Online travel booking portals can help businesses to reduce their operating costs significantly. These portals provide businesses with a platform to list their services, eliminating the need for traditional marketing and advertising methods. Additionally, these portals automate many of the booking processes, reducing the need for manual intervention and reducing staffing costs.

Improved Operational Efficiency

Online travel booking portals can help businesses to improve their operational efficiency. These portals automate many of the processes involved in booking travel arrangements, such as reservations, payments, and confirmations. This automation helps businesses to reduce errors, eliminate redundant tasks, and improve the speed of their operations. As a result, businesses can provide their customers with a better experience, leading to increased customer satisfaction and loyalty.


Online travel booking portals have significantly benefited the travel industry, providing customers with convenience, flexibility, and a streamlined booking process. By leveraging these benefits, travel businesses can improve their marketing strategies, increase operational efficiency, and provide customers with a better experience, increasing customer satisfaction and loyalty.

Are you looking for online travel booking portal services in Washington, PA? Globeo is here to make your business trips easy, manageable, and stress-free. Contact us today to learn more about our online booking portal!

Work Essentials: How to Find the Right Corporate Lodging

Business woman

Depending on your lodging, traveling for work can be both a challenge and a luxury. It can be a stressful, as you may have to adjust to different time zones, unfamiliar cultures and customs, and a new environment. On the other hand, it can also be an excellent opportunity to explore a new area and take advantage of the amenities and services available.

When it comes to accommodations, there are a variety of options to choose from. Business travelers often opt for hotels that offer the convenience of familiarity, amenities, and services. 

Hotels are also often located near business districts and other areas of interest, making them a convenient for business trips. However, hotels can be expensive, and the quality of the service and amenities can vary greatly.

In today’s article, let’s explore how to find the right corporate lodging solutions. Here’s what you need to know:

What to Look for in Corporate Lodging


The number one priority for corporate lodging should be comfort. Employees should feel safe and relaxed during their stay, and the lodging should provide them with all the comforts of home. This means providing comfortable beds and furniture and a pleasant atmosphere.


Corporate lodging should be conveniently located near the company’s offices and other places the employee may need to go. This will make it easier for them to get to and from their destination with minimal hassle.


Cleanliness is essential for any accommodation but especially important for corporate lodging. Companies should ensure that the lodging is regularly cleaned and maintained to ensure the highest hygiene standards for their employees.


Security is an important consideration when choosing corporate lodging. Companies should ensure the building is secure and that there are measures in place to ensure the safety of their employees.

The Importance of Good Lodging

Better Performance

A comfortable and convenient place to stay is essential to ensure the employee can perform at their best. Staying in a safe and secure environment, with access to amenities and services, can help the employee to feel at ease and ensure that they can focus on their work. It can also help reduce stress levels, impacting the employee’s performance.

Maintain Morale

Business trips can also be a great opportunity for employees to explore their destination, but this can be difficult if the accommodation is not suitable. 

Choosing a location close to where the employee needs to visit can make it easier for them to manage their time effectively. It can also be beneficial to select accommodation near local attractions so that the employee can explore the area during their free time.

The quality of the accommodation is also important for maintaining employee morale. If the accommodation is of a poor standard, the employee may become discouraged and have difficulty focusing on their work. 

Selecting modern, clean, and well-maintained accommodations can create a positive environment that will keep employees motivated.

The Bottom Line

When it comes to corporate lodging, certain qualities make it stand out from other types of accommodation. To ensure that a company’s employees have the best possible experience when traveling for business, it’s important to choose corporate lodging that meets the highest standards. 

It’s an essential factor when traveling for work. It provides a comfortable and safe place to stay while traveling, with access to high-speed internet, meeting and conference rooms, restaurants, and other services that can help make the business trip more enjoyable and productive. 

If you’re looking for corporate hotel booking, we can help you. Globeo provides corporate lodging solutions for crew travel throughout the USA, Canada, and Mexico. Our online booking portal powers our comprehensive reporting and 24/7 concierge service. Request a free demo today!

What Corporate Lodging Solutions Can Do for Business Travels

corporate lodging

Many businesses spend a lot of money on trips. Most work trips necessitate vehicle rental, along with accommodations, meals, and transportation. Fortunately, trips made for work-related reasons result in higher pay and income. Traveling for work is advantageous.

If the same quantity of revenue and profit could be generated with fewer trips needed for business, that would be fantastic. Numerous companies engage in unauthorized business travel. It costs money and takes effort to manually schedule business travel.

When all hotel reservations are made through a corporate lodging solution, a significant part of the process can be automated, resulting in more economical and effective business travel. Read on as we discuss what corporate lodging solutions can do for business travels.

Corporate Lodging Is Time-Efficient

Better and Faster

Workplace housing reservations should be simple and fast to make. The search and filter features make it simpler to find the ideal lodging. You will never struggle to discover something that works for you because so many options are available.

Quality Assistance

It can be difficult to speak with a live person when arranging business travel, personally or through a sizable online travel agency. You will have 24/7 access to a committed customer support team if you have the proper corporate lodging solution. They are able to help with questions and change requests.

Seamless Reports

Making travel reports is made simpler when there are options for work lodging. Results can be produced automatically due to the centralization of booking information. The time it saves is another advantage of staying in a business hotel.

Corporate Lodging Is Cost-Efficient

Financially Accessible Accommodations

Hotels frequently accept group reservations from businesses, allowing them to negotiate lower prices and saving up to 60%. With corporate lodging solutions, negotiating will no longer be necessary. Participating hotels will discount verified business travelers because they want their company.

No Extra Fees

Some businesses impose membership fees in addition to registration and cancellation charges. With a corporate lodging solution, you can have access to a business hotel that charges reasonable rates with no extra fees.


Through business lodging services, travel information is accessible. It is simple to acquire information on travel costs. Finding solutions that offer a larger image can help to lower the expenses related to corporate lodging.

Corporate Lodging Means Less Work and Effort

One for All

By utilizing corporate lodging options, you can centralize all of your work travel arrangements. You don’t need to contact every hotel to change your reservations; you can do it online. No multiple websites or files are required to show your trip summary. You won’t have to sort through receipts to figure out how much your work trips will cost since this can be done for you.

Your dashboard for the corporate lodging option will make it simple for you to view, make, and modify reservations.

Simpler Billing

Monthly reconciliation and payment for numerous lodgings is a time-consuming process. Corporate housing options frequently come with a monthly price that includes everything.

Easy Group Organization

Making straight reservations for a large number of hotel rooms over a long period of time can be challenging. Locate the hotel that is most appropriate for your project and attempt to negotiate a discount.


Indeed, it feels like a dream to be able to plan and secure your company’s business trips easily while staying within your budget. Through corporate lodging solutions, you don’t have to break a sweat. The only thing you have to do is to find the right support team that can help you find the right fit for your company.

Are you looking for corporate lodging solutions in Washington, PA? Globeo is here to make your business trips easy, manageable, and stress-free. Contact us today to learn more about our online booking portal!

Pro Tips for Successfully Negotiating Corporate Hotel Rates

hotel lobby

Negotiating corporate hotel rates can be tricky. The cost of accommodation can be a significant expense for businesses, and getting the best possible deal is essential. However, hotel negotiations require understanding the hotel industry, the market, and your company’s needs. 

If you are negotiating hotel rates for your company, check out some of these helpful tips to increase your chances of success.

1. Know Your Company’s Requirements 

Before negotiating with hotels, it is crucial to understand your company’s travel requirements. Identify the locations where your employees frequently travel and the type of accommodation they need. Determine the number of employees who travel and the frequency of their trips. This information will help you identify the hotels that best suit your company’s needs.

2. Research the Market

It is imperative to be familiar with the hotel industry and the market in the locations where your employees travel. Look at the rates offered by different hotels in the area, and compare them to your company’s budget. Look for hotels that provide value-added services such as free Wi-Fi, shuttle services, and complimentary breakfasts. Use this information to negotiate better rates with the hotels you are interested in.

3. Build a Relationship with Hotel Sales Representatives

Establishing and sustaining a good rapport with hotel sales representatives is key. These people will work with you to meet your employees’ needs. They are also the people who have the power to offer you better rates. Building a good relationship with them can help you negotiate better rates and ensure your employees receive excellent service.

4. Be Flexible with Your Travel Dates

One of the most effective ways to negotiate better hotel rates is to be flexible with travel dates. Hotels have peak and off-peak seasons, and rates may fluctuate from season to season. You can take advantage of lower rates if your company has flexible travel dates. This can help you negotiate better rates with hotels and save your company money.

5. Negotiate for Value-Added Services

When arranging accommodations for corporate events, always look for additional amenities and features. These can be amenities like complimentary Wi-Fi, shuttle services, or complimentary breakfasts. Striking a deal with these bonuses can help you get the best possible rate. Furthermore, it will provide your employees a more enjoyable and comfortable stay.

6. Ask for Volume Discounts

If your business employs many people who need to travel often, you can get discounted prices from hotels by making a deal with them. You can offer the hotel a large number of customers in exchange for reduced rates for your company’s employees. This can benefit both parties, as the hotel would receive many customers, and your company would receive discounted rates.

7. Be Prepared to Walk Away

Sometimes, when trying to reach an agreement with a hotel, things don’t always go as expected. If you are not satisfied with their prices, it’s okay to walk away. Have a backup plan in case the negotiations don’t work out. Leaving the situation can also show the hotel you are serious about getting the best deal possible.


Negotiating corporate hotel rates requires preparation, research, and a good understanding of the hotel industry. By following these tips, you will be better positioned to succeed and ensure your company gets the best possible deal. Remember to be flexible, negotiate for value-added services, and build relationships with hotel sales representatives.Globeo is dedicated to helping you get the best corporate hotel rates and optimizing your business travel budget. We offer corporate travel solutions tailored to your needs and budget, helping you get the best value for your money. Request a free demo to get started!

5 Tips for Getting the Best Deal on Corporate Hotel Rates

hotel room

Corporate travel is an essential part of doing business. However, it can be a headache to find the best deal on corporate hotel rates for your team. You have to factor in the number of people, the place, and of course, the cost of accommodations. With so many factors to consider, it can be challenging to know where to start.

Fortunately, there are ways to help you save money and time thinking about all these. Follow our five tips for getting the best deal on corporate hotel rates for your trip across the US or to Canada and Mexico.

1. Research Hotels 

The first step to getting the best deal on corporate hotel rates is research. Research the hotels in the area you will be visiting, and compare prices from different sources, such as online travel agencies, hotel websites, and corporate travel agencies. You can also read reviews from other corporate travelers to determine the best hotel for your team.

2. Negotiate the Rate

Once you have found a hotel that meets your needs, negotiate the rate. You can call the hotel and ask to speak to the sales department to negotiate the rate. Be sure to mention that you are traveling for business, and ask for any discounts or promotions they may offer for corporate travelers. You can also negotiate a lower rate by booking multiple rooms or extending your stay.

3. Book Rooms as Early as Possible

Booking your hotel early can save you money. Many hotels offer early-bird rates for corporate travelers who book their rooms well in advance. By booking early, you can also ensure that you get the number and specific rooms you need, as many hotels fill up quickly during peak travel times.

4. Use Loyalty Programs

Many hotels offer loyalty programs that reward frequent travelers with discounts, upgrades, personalized service, and other perks. By signing up for these programs, you can save money on your corporate travel. You can also earn points or miles that you can use for future travel. Make sure to read the terms and conditions carefully and use the loyalty program whenever you travel for business.

5. Use a Corporate Travel Agency

Using a corporate travel agency can save you time and money. These agencies have relationships with hotels and can negotiate lower rates on your behalf. They can also handle all the details of your trip, such as booking flights and rental cars, making it easier for you to focus on your business.


Corporate travel can be expensive, but by following these five tips, you can save money and get the best deal on corporate hotel rates. Research, negotiate, book early, use loyalty programs, and consider using a corporate travel agency to make your next business trip a success.

Globeo works with you so you can experience the best and most hassle-free business trip. We offer solutions for corporate accommodations, eliminating all your travel concerns. From booking to billing, we have you covered. Contact us today for more information about what we do.

A Comprehensive Guide to Travel and Expense Management – Part 4

man on a business trip

Travel and expense management is critical to any business’s financial health. With the right strategies and tools, you can optimize your travel and expense processes, reduce costs, and gain visibility into your organization’s spending.

Regarding travel and expense management, you should follow several best practices to ensure maximum efficiency and cost savings. Capping this blog’s four-part series, here are eight of the best practices for travel and expense management:

1. Establish Clear Travel Policies

Creating a system of guidelines and regulations regarding travel is a must for any business. These rules specify who is eligible for travel, the costs that can be charged, and who is responsible for monitoring and approving the expenses associated with the journey.

2. Use an Automated Travel and Expense Management System

Automation is a way to make your travel and expense management process more efficient and easier to manage. Automation can help you keep track of expenses, manage accounting tasks more quickly, and ensure you follow the rules and regulations you have set.

3. Utilize Vendor Discounts

By planning, travelers can benefit from savings on their trips. Booking flights, hotels, or rental cars ahead of time can result in significant discounts. Additionally, using certain payment methods can also result in savings. Taking advantage of these offers can help you reduce your overall travel costs.

4. Monitor Spending

It’s important to pay close attention to the money that your organization is spending. By staying current on your spending, you can figure out where to reduce costs and save money.

5. Leverage Corporate Cards

Corporate cards are a convenient and useful tool for businesses that allows them to keep track of the expenses of their employees. The cards can be used to make purchases and receive discounts and rewards, making it easier and more efficient for businesses to manage their finances.

6. Utilize Expense Reports

By tracking expenses, you can gain insight into the amount and type of money you spend. This can help you identify areas where you can cut back and save money and pinpoint any issues causing your expenses to rise.

7. Enforce Compliance

Ensure that your staff understands and adheres to your travel and expenditure rules. Reviewing and enforcing these policies helps ensure everyone follows the rules and avoids unnecessary costs.

8. Leverage Technology

Using the right technology can greatly benefit managing travel and expenses. By leveraging the appropriate tools and technologies, you can make your organization more efficient, cut costs, and gain visibility into how money is spent on travel and expenses.

How to Save Time in Managing Business Travel Expenses

Mobile apps can streamline the process of submitting and tracking travel expenses in real time. This can help employees stay on top of their travel expenses and reduce the time spent tracking and reconciling them.

Using the right technology can help make managing travel expenses more efficiently. This includes leveraging automated expense reports and mobile apps and using automated payment systems. This can reduce time spent on administrative tasks and ensure that expenses are paid promptly.

The Bottom Line

By following these best practices for travel and expense management, you can ensure your organization manages its travel and expense budget in the most cost-effective way possible. Implementing the right strategies and tools can help you optimize your travel and expense processes, reduce costs, and gain better visibility into your organization’s spending.

Globeo provides a wide selection of accommodations for companies traveling to North America, including the USA, Canada, and Mexico. Our convenient clc hotel locator app makes locating and booking the perfect hotel easy. Contact us to learn more about our services.

A Comprehensive Guide to Travel and Expense Management – Part 3

packing for a business trip

TEM is becoming increasingly common in the workplace, allowing businesses to take advantage of its numerous benefits. However, this ubiquity of technology has also brought about a few difficulties for organizations. In this third part, we will continue to discuss the major challenges this technology presents.

3. User Adoption

TEM can be difficult to implement due to the challenge of getting employees to use the new technology. Organizations need to ensure that their staff has the necessary training and support to understand and use the new technology properly. It is important that organizations invest in user education and provide resources and assistance to help employees understand and use the technology for maximum benefit.

4. Compatibility

TEM requires organizations to make sure that any new technology they use is able to work together with their existing systems, and not create any issues or problems.

5. Data Governance

Organizations must ensure that the data they collect, store and use is secure and in line with any applicable laws and regulations. Data governance is a required component of implementing a TEM system. Organizations must take the appropriate steps to ensure their data is kept safe and their practices are compliant.

Cost of Travel and Expense Management

Travel and expense management can be a complex and costly endeavor for businesses of any size. With the advent of modern technology, managing travel and expense costs have become more streamlined, but it still requires careful planning and oversight.

Businesses must take into account the cost of travel, including transportation and accommodations, as well as the cost of meals, entertainment, and incidentals. Additionally, businesses must factor in the cost of any business-related expenses that may be incurred while traveling. This could include the cost of equipment, supplies, or services.

In order to effectively manage travel and expense costs, businesses must consider the following:

1. Establishing a Budget

Establishing a budget for travel and expenses is essential for managing costs. This budget should include an estimate of how much will be spent on transportation, accommodations, meals, entertainment, and other related expenses.

2. Tracking Expenses

Tracking expenses is a key part of managing travel and expense costs. Businesses should set up a system to track expenses to ensure they stay within the established budget.

3. Negotiating Rates

Businesses should always attempt to negotiate the best rates for transportation, accommodations, and other related expenses. Negotiating rates can help keep costs down and ensure the business maximizes its resources.

4. Utilizing Technology

Technology can make managing travel and expense costs much easier. Businesses should look into utilizing technology to streamline the process, such as using expense management software to track expenses and monitor budgets.

5. Establishing Policies

Establishing clear travel and expense management policies is essential for ensuring that costs are controlled. Policies should include guidelines for spending limits, approval processes, and reimbursement procedures.

The Bottom Line

Travel and expense management can be a complex and costly endeavor, but with careful planning and oversight, businesses can manage costs effectively. By establishing a budget, tracking expenses, negotiating rates, utilizing technology, and establishing policies, businesses can ensure that they stay within their budget and maximize their resources.

At Globeo, we provide a wide variety of accommodation options for businesses traveling in North America, including the US, Canada, and Mexico. Our convenient clc hotel locator app is an effortless way to locate and book the ideal place to stay. Connect with us to learn more about the services we offer.